Once your data preparation work is complete, we will be letting Wonde know, this will be an on-going process from Mid-September onwards. You will receive an email with a confirmation of the next steps in due course.
An access request will be sent to your Wonde dashboard which needs a quick and simple approval of Kerboodle’s permissions, please login to your Wonde portal.
Access control
When you go to approve, you will see a tab called Access Control which is where you can exclude particular teachers/year groups, etc. Before approving the access request please exclude:
- any teachers at your school who will not require Kerboodle access
- any students who are leavers or who will not require access to Kerboodle in the new year
Once approved on Wonde
Your Kerboodle Administrator view will have updated with a new User Management view.
If your initial synchronization has been unable to match any MIS users or has identified errors, you will see a matching tool which is split into 3 tabs: Unmatched students, Unmatched teachers and Errors. You will only see the tabs when you have issues to resolve.
Unmatched Students
Where you have existing students, MIS and Kerboodle student accounts are matched when the user’s first name, last name and UPN are the same. Where we haven’t been able to find a match, these users will be listed in the matching tool. MIS records are shown on the right and similar Kerboodle records are suggested on the left. You will then need to select whether to ‘match’ to a suggested similar user or create a new user.
When a selection has been made, the record will collapse and can be edited if needed before submission.
Please note: When the set-up sync is in progress, teachers will not be able to assign work to students. Once the set-up sync has been completed, teachers will be able to access the assignment basket; any pending assignments in the basket that were not assigned prior to the sync starting will be visible and able to be assigned.
Unmatched teachers
Teacher accounts are matched when the first name, last name and email address are the same. This tab is laid out and behaves in the same way as the Unmatched students tab; once you have has made selections, choices can be edited before you click Submit.
Errors tab
Items on the Errors tab indicate either incomplete data or duplicate data in you school’s MIS. For example, a user who is missing an email address or first or last name cannot be matched to a Kerboodle account, nor can a new user be created based on Kerboodle account requirements. In the same way, if the sync detects that two email addresses coming from your school’s MIS are the same, this will be highlighted in the Errors tab.
You are required to indicate on the Errors tab that issue(s) have been resolved in the MIS. Once all errors have been resolved, the Admin can click Submit.
Issues with your set-up sync
If issues are found by the set-up sync, you will be emailed and asked to log in to resolve issues. You will receive a reminder every 24 hours until the synchronization is resumed.
When the set-up sync is in progress, teachers will not be able to assign work to students. Once the set-up sync has been completed, teachers will be able to access the assignment basket; any pending assignments in the basket that were not assigned prior to the sync starting will be visible and able to be assigned.
Issues with on-going sync
Once the sync is set up data will be maintained every 24 hours between your MIS and Kerboodle. When unmatched data or errors are found by the Delta sync these are presented in the Matching tool. These, however, do not prevent the sync from completing and teachers will be able to continue to assign to students.
Groups
Existing teaching groups that have been created by teachers will be deleted by the sync and no longer visible. Note that no assignment data will be deleted as part of the set-up sync. Once the set-up sync has completed, teachers will be able to see and assign to subject classes as defined by your school’s MIS.
Discover our Wonde frequently asked questions for Kerboodle Admins here.